About the Cibola County Clerk
The Cibola County Clerk page lists Natalie Grine as Clerk. The office is at 700 East Roosevelt, Suite 50, Grants, NM 87020, with office hours Monday through Friday, 8:00 a.m. to 5:00 p.m. Natalie Grine's listed phone is 505-285-2537 and email is natalie.grine@cibolacounty.gov. Recording and Filing can be reached at 505-285-2535, the Bureau of Elections at 505-285-2541, and fax at 505-285-2562.
The County Clerk is the custodian of records for the Cibola County Clerk and keeps official public records of the county. The official page identifies records such as resolutions, ordinances, deeds, mortgages, and marriage licenses for marriages within Cibola County. The Clerk is also the chief administrator of elections, receives nominations and petitions, prepares ballots and voting machines, supervises elections, and trains poll workers. The Clerk's office also supports the Office of the Probate Judge in informal proceedings.
Cibola County Clerk
Clerk: Natalie Grine
700 East Roosevelt, Suite 50
Grants, NM 87020
505-285-2537
natalie.grine@cibolacounty.gov
Monday-Friday, 8:00 a.m.-5:00 p.m.
What the County Clerk Does in Cibola County
The County Clerk records and maintains county records. The Clerk's office does not decide whether a document is legally sufficient and cannot give legal advice about what a document should contain or how it should be written. The office records documents and makes recorded public records available for inspection and disclosure unless a law limits access.
- Maintains official county records, including resolutions and ordinances.
- Records and keeps deeds, mortgages, and other recorded documents.
- Maintains marriage licenses for marriages within Cibola County.
- Administers elections, including nominations, petitions, ballots, voting machines, election supervision, and poll-worker training.
- Supports the Office of the Probate Judge in informal proceedings.
Marriage Licenses and Copies
Marriage licenses issued for marriages within Cibola County are County Clerk records. New Mexico Department of Health routes marriage-license copies to the county clerk where the license was issued, and NMDOH does not issue marriage copies. A couple must obtain a county-clerk marriage license before a New Mexico ceremony and file the completed license for recording in the issuing county after the ceremony.
Cibola County's Probate Judge may perform wedding ceremonies free of charge, but the Probate Judge ceremony is separate from the County Clerk license function. The ceremony page says ceremonies may be performed in English or Spanish, generally in the Cibola County Commission Chambers, with witnesses available upon request and reservations highly encouraged.
Recording, Mail, and eRecording
Recorded documents should be mailed with a self-addressed envelope to P.O. Box 190, Grants, NM 87020, Attn: County Clerk. The Clerk page states that eRecording is available through CSC eRecording. CSC contact information is 866-652-0111 and erecording@cscglobal.com.
| Channel | Details |
|---|---|
| Recording and Filing phone | 505-285-2535 |
| Mail recorded documents | P.O. Box 190, Grants, NM 87020, Attn: County Clerk; include self-addressed envelope |
| eRecording | CSC eRecording, 866-652-0111, erecording@cscglobal.com |
| Fax | 505-285-2562 |
County IPRA Requests
Cibola County's Transparency page gives the local public-records process under the New Mexico Inspection of Public Records Act. It states that every person has the right to inspect Cibola County public records. The Cibola County Board of Commissioners designated the Recording and Filing Deputy Clerk as the county's public-records custodian, and the County Clerk is the official keeper of all recorded records for the county.
A person may submit a request orally or in writing to the County Clerk's Office, but formal procedures and penalties of the Act apply only to written requests. A written request must include the requester's name, address, email address, and telephone number, and it must describe the records sought in enough detail for the records custodian to identify and locate them.
| County IPRA Item | Requirement or Timing |
|---|---|
| Request method | Oral or written to County Clerk; written requests trigger formal IPRA procedures. |
| Written request fields | Name, address, email address, telephone number, and detailed record description. |
| Inspection timing | Immediately or as soon as practicable, no later than 15 calendar days after receipt. |
| If not available within 3 business days | County provides a written response explaining when records will be available or when the public body will respond. |
| If denied | Custodian provides a written reason for denial within 15 calendar days. |
| Broad or burdensome requests | Additional reasonable time may be used if the requester is notified in writing within 15 days. |
County Clerk Document Center
The Cibola County Clerk Document Center includes a file-name search field and category links. Captured items include Recording And Filing Fees, Business Registration Application, Business Registration packet, IPRA Request, and Voter Information Request Form. The search field is for file names in the county document center. It is not a public court case search and does not replace New Mexico Case Lookup or re:SearchNM.
| Document Center Field | Use |
|---|---|
| Search for file name | Optional text search for county document-center file names. |
| RESET | Clears the document search. |
| Category list | Includes Filing and Recording Documents, Bureau of Elections Documents, 2022 Primary Election, and other shown categories. |
County Clerk Fees and Copy Costs
The County Clerk Document Center includes a Recording And Filing Fees document, but the available source text did not publish the exact Resolution #16-20 fee amounts. The Transparency page says reasonable fees may be charged, and fees or postage may be required in advance. Confirm current copy, certification, recording, and postage costs before mailing a request or document.
| Item | Status |
|---|---|
| Recording and filing fees | Document Center item available; verify current schedule with Clerk. |
| County IPRA copy fees | Reasonable fees may be charged; fees/postage may be required in advance. |
| Marriage license copy | Confirm with County Clerk. |
| Marriage license fee | Cibola source material did not publish the current fee; verify locally. |
Court Records Do Not Come From the County Clerk
Court case records are maintained by the court clerk for the court where the case was filed. Cibola District Court records, divorce decrees, family case documents, felony case records, and contested probate litigation should go through District Court, New Mexico Case Lookup, re:SearchNM, or New Mexico Courts IPRA. Magistrate cases should go through the Cibola County Magistrate Court or the appropriate court system channel. Grants and Milan municipal cases should be checked with those municipal courts when the case started there.
New Mexico Courts IPRA states that courts do not conduct public criminal background checks and do not maintain law enforcement records, motor vehicle driving records, or marriage licenses. That means requesters often need different offices for different record types: County Clerk for recorded county documents and marriage licenses, court clerks for case files, law enforcement for incident or arrest records, and MVD for driver records.